Who Are Your Guests?

Knowing who the majority of your guests will be is a focal point when it comes to choosing a birthday party venue. For example, if they are mostly toddlers and young children, a space with a playground or providing child-friendly activities is the preferred choice. However, age isn’t the sole deciding factor, as you might want to find out if they have any shared interests or hobbies. This too, will provide useful tips in selecting a birthday party venue that will surely be unforgettable!

 

How close is the venue to their homes?

When selecting a birthday party venue, you’ll have to take into consideration the distance between it and their homes. If it is located too far away, then your guests will have difficulty attending, which may lead to a low turnout. We recommend finding a site that is of equal distance to their homes to ensure convenience for everyone invited.

 

How many guests are you planning to invite?

Some venues can only accommodate a limited number of guests, Therefore, whether you are planning an intimate get together or a grand celebration, it's essential to carefully consider the location’s capacity to ensure that all who are invited can comfortably enjoy the event. This approach will help create an atmosphere where everyone has a memorable experience.

 

What Do You Plan for Food and Beverages?

With so many different cuisines to choose from and different preferences amongst your guests, you may want to think carefully about the types of food and beverages to be served at the birthday party venue. Planning the menu is a crucial step towards ensuring your guests have a delightful dining experience. You might want to consider offering a wide range of dishes and drinks to cater to various tastes and dietary requirements.

 

Can the menu be customised for dietary requirements?

When it comes to dietary requirements, it is best to inquire with the birthday party venue in advance on whether they provide for customisation of their food and drinks to accommodate dietary requirements. This can include the removal or replacement of ingredients that may trigger intolerances and allergies amongst your guests. You might also want to ask your guests for any special dietary preferences or restrictions they may have to better guarantee everyone’s needs are met.

 

Can you bring outside food and drinks?

When it comes to bringing outside food and drinks, it is best to inquire with the birthday party venue in advance as they may have limitations or impose extra charges. Some venues may permit them under certain conditions while there are a few that do not mind, as long as the amount is not excessive. Understanding the location’s policy will help you plan accordingly and avoid any unexpected issues on the day of the event.

 

Does The Birthday Party Venue Have Any Rules and Regulations?

Dress codes, a minimum spend, and age restrictions are all examples of rules and regulations you can find on some birthday party venues. This may help you narrow down the list of events to choose from and see to it that the chosen location meets you and your guests expectations. Getting to know their rules and regulations in advance is also useful in keeping participants informed, especially if there is a dress code to prevent any unexpected problems from cropping up on the day itself.

 

When are their opening and closing hours?

Your guests may have differing schedules, and the opening as well as closing hours of the venue is important to ensure that everyone can attend with enough time to enjoy themselves. Having this information can also help plan your celebration’s timing effectively, ensuring it does not drag on for too long, and being able to suit your guests.

 

When are their peak hours?

Having to squeeze through crowds to get to the bathroom, or struggling to get the attention of a wait staff are experiences that we hope to minimise. And these inconveniences can impact the overall enjoyment which is why it is best to be informed of the birthday party’s venue's peak hours. By knowing when the peak hours are, you can plan your event accordingly by selecting a less crowded time slot or co-ordinating with the staff members to ensure adequate support during rush hours to enhance the overall experience for you and your guests.

 

Do You Plan To Decorate The Venue?

To add a personal touch to the selected birthday party venue, decorating the space is an essential consideration. Your choice of decoration can transform the selected space into an inviting space that reflects the styles and themes of your choosing. However, before going on a shopping spree for the items, it's important to understand the venue’s policies regarding decorations.

 

Does the venue allow for customised decorations?

Customisation can be key to making your birthday party unique and memorable. But before you proceed, be sure to speak with the venue’s management regarding their policies on customised decorations. Some venues may have a fixed set of decorations and do not allow changes, while others might have a few options for you to choose from.

 

Do they forbid any specific materials from being used?

Certain venues may place restrictions on certain items such as confetti, candles, or specific materials due to concerns on safety or cleanliness. Being aware of these conditions can ensure a hassle-free setup and smooth collaboration with the venue’s staff, as well as create an enjoyable environment for all.

 

Are You Looking To Decorate a Birthday Party Venue?

When it comes to decorating a birthday venue, having a wide range of options is essential. Whether you are aiming for a fun and whimsical atmosphere or an elegant and sophisticated look, the right decoration can set the tone for the entire celebration.

 

At HelloJoi we have a variety of helium balloons, party essentials such as banners, tinsel curtains, and accessories, along with rental services which includes bouncy castles, faux plants, dessert stands, and backdrops.

 

If you have any questions about our products and services, feel free to contact us and we will be in touch soon.